Are you struggling with Procurement transformation? Know your mistakes!

Shridhar Taparia
Jul 06, 2022·4 min


Many organizations have been forced to hasten procurement transformation due to the pandemic’s growing uncertainties. To produce results and guarantee long-term sustainability, procurement transformation is a comprehensive strategy to improve all facets of the procurement organization.

Procurement has always focused on maximizing functional areas and meeting function demand, much like other back-office activities. They could include efficient purchasing processes or supplier partnerships to ensure seamless product and service delivery.

However, the process of procurement transformation is not that simple! As a significant, complicated process, procurement transformation frequently necessitates multiple simultaneous activities. With mounting demands and shrinking budgets, procurement professionals must avoid devoting excessive time and resources to transformation initiatives that may offer short-term benefits but are neither sustainable nor long-term.

There are various lessons to be learned & dangers to avoid while engaging in procurement transformation to assure success and decide whether to seek __Procurement Software. __

Common Mistakes during Procurement Transformation and Overcoming them:

It’s time to examine the five frequent errors that businesses and procurement organizations make about procurement transformation to succeed:

1. Overlooking the “Soft Side”:

As part of procurement transformation, your procurement activities must be completely re-evaluated. Cost savings and operations are no longer the only things to consider. One of the most significant yet sometimes disregarded variables is the people and organizational culture.

Building the best team possible for the future is essential. The procurement organization can perform to its maximum potential when the right individuals have the right skill sets.

When pursuing procurement transformation, take care to create a cooperative perspective. Include as many organization members and significant stakeholders as possible, as they will be responsible for directing and executing the new processes as we advance.

2.Thinking That It’s Just About Sourcing:

Procurement transformation doesn’t only revolve around sourcing. True procurement transformation strategies include reviewing category management, sourcing implementation, transactional Procurement, and supplier management.

Moreover, there are no “one size fits everyone” approaches. It may be significantly influenced by elements such as the following:

  • Company culture
  • Employee skill level
  • Present sourcing/procurement structure
  • Automation and technological complexities
  • Spending and distribution aspects

3. Restricting your Thoughts:

If cost savings are the primary objective, comprehensive procurement transformation might not be the “greatest bang for your buck.” If you want a real procurement revolution, set savings targets and elaborate long-term goals and objectives.

Your excellence in successful procurement transformation lies in developing a “blueprint” that finds cost-saving opportunities and performance measures that bring long-term success.

4. Transforming everything:

Often businesses try to reform everything when it comes to procurement transformation. That is not the right approach! Because often, not all of your organization’s processes require transformation.

A detailed analysis of your current organization’s strengths and weaknesses is the first step in the procurement transformation process. Be careful about which organizational functions or processes need a meaningful transformation and maintain the effective E-Procurement ones.

5. Not having a Clear Vision:

It is necessary to have everyone on the same page before proceeding with the transformation. Take some time upfront to communicate with your leadership team about the expected outcomes. It entails defining success in the Procurement Transformation. It must be precise, quantitative, and illustrative.

6. Irregular Starts & Stops:

The only thing that can prevent a big shift is a lack of continuous mobility. Evaluating your current situation and outlining your preferred route of action is insufficient. Your excellent intentions mean nothing if you don’t follow through on them.

If you aren’t prepared to see the process through to the end, don’t even start it. Be prepared to take action when and with whomever it is appropriate, from start to finish. You’ll deter stakeholders from participating and lose people’s trust if you’re not.

Is a 3RD Party Procurement Solution Necessary?

As the process advances, ongoing operational problems and difficulties may produce barriers that impede progress and affect the timeframe.

When taking this action plan, businesses should seek out a third-party E-Procurement solution with knowledge of the transformation procedure and the instruments required to aid in the transformation’s effective completion.

That’s where Procol can help! Procol assists organizations in unlocking industry-leading efficiency with incredible ROI, from automating essential operations to fostering openness throughout the procurement system. To kick start your procurement transformation in business, schedule a demo with Procol today!

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